Here you will find an information about:
1) conference fees;
2) personal data processing (TBA)
3) LINK – Information clause of the processing of personal data
4) LINK – Material content of the joint agreement
5) Payments

CONFERENCE FEES


940 PLN (circa 200 EUR) for early bird registration. 		Early bird registration starts on Monday 6th February 2023 and closes at midnight on Friday 31st March 2023 CET.

1 035 PLN (circa 220 EUR) for standard registration 		Standard registration starts on Saturday 1st April 2023 and closes at midnight on Sunday 28th May 2023 CET.

1 130 PLN (circa 240 EUR) for late registration 		Late registration starts on Monday 29th May 2023 and closes at midnight on Sunday 12nd June 2023 CET.

The solidarity fee is 1 130 PLN (circa 240 EUR).
If you want to support participants from developing countries, please choose this option.

The Local Organising Committee offers a considerable discount to maximum 20 Ph.D. students under the first come, first served basis (705 PLN, circa 150 EUR fee per person).

PAYMENTS

As for the PAYMENT METHOD, please note that participants have two options to choose from:

  1. bank transfer (wire transfer)
  2. PayU (credit card payment/Blik).

Please note if you prefer to pay by credit card please choose PayU option so the system directs you to the website where payment by credit card is possible.

During the registration, you will be asked about the INVOICE (tax document).  If your university/employer is ready to pay the fee for your participation, please discuss with them an invoice and payment policy first.
During the registration, you may go with three options:

  1. without an invoice (less paperwork for us 🙂 )
  2. invoice for a natural person;
  3. invoice for a legal person, organization, etc.

If you choose “invoice for a natural person”, then provide us with the address of your place of domicile where we will send a hard copy for you (please do not put here the address of your university, etc.)

If you chose “invoice for a legal person, organization, etc.”, then provide us with the address of the legal person (university), etc. 

Please note that according to national tax legislation if the bank transfer is ordered by a natural person, it is not possible to issue an invoice for a company or organisation, so please to not mix options 2 and 3.

What is an invoice? (according to Polish tax regulations)

Based on polish tax law, the University of Warsaw may produce an invoice (a tax document) only in two scenarios:

  1. after receiving the payment,
  2. after we, as Organizers, provide the service (the event in June, which makes no sense in the LLRN case).

For this reason, if you choose “bank transfer”, after completing the registration via the conference website, you will receive payment details (pdf file) including the bank account of the University of Warsaw, address, etc. University of Warsaw does not produce so called “pro forma invoice”.

Once the payment is completed (funds are credited to the University of Warsaw bank account in Polish currency; PLN), the University of Warsaw: 

  1. issues an invoice, which in our case is a tax document that confirms the payment was successfully made and then
  2. send this document to you.

If you choose payment by credit card (PayU) and asks for an invoice during the registration, once the payment is completed, we send you an invoice too. All in all, the University of Warsaw is not allowed to issue an invoice before you make a payment for the LLRN conference.

Once the fee has entered into the University of Warsaw system, the invoice will be sent in two ways: via post and email with a PDF attachment to the email address given during registration.